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It applies to uploads and to documents from ",[495,568,569],{"href":278},"external sources","; it is switched on by default. Switched off, new documents can only be read in the app. The switch does not change existing documents – that is done per document or for several at once, see ",[495,572,574],{"href":573},"\u002Fen\u002Fcms\u002Fdocuments#sharing","Sharing",[539,576,577,578,544,581,497],{},"Archiving and deleting automatically are available from the ",[437,579,580],{},"Professional",[495,582,103],{"href":104},[452,584,586],{"id":585},"directory-services","Directory services",[433,588,589,590,593,594,597,598,601],{},"Connects DDM with Active Directory or LDAP. Users are taken over from there and sorted into groups according to the rules under ",[437,591,592],{},"Group mapping","; anyone who matches no rule goes into the ",[437,595,596],{},"Fallback group",". With ",[437,599,600],{},"Import all now"," you synchronise straight away.",[433,603,604,605,462,607,497],{},"Step by step: ",[495,606,203],{"href":204},[495,608,208],{"href":209},[539,610,541,611,544,613,497],{},[437,612,580],{},[495,614,103],{"href":104},[452,616,199],{"id":617},"single-sign-on",[433,619,620,621,624,625,628,629,632,633,497],{},"Connects your organisation's own identity providers – Entra ID, Okta, Google Workspace or another OpenID Connect or SAML provider, one or several – so your people sign in with the account they already have. ",[437,622,623],{},"New identity provider"," adds one; the list shows them all, and the selected one is set up in three cards: the connection, ",[437,626,627],{},"Groups"," – which groups at your provider put people into which DDM groups – and ",[437,630,631],{},"Access",": who may come in, for which domains, whether new people get an account, and whether passwords still work. Step by step: ",[495,634,199],{"href":200},[539,636,541,637,544,640,497],{},[437,638,639],{},"Enterprise",[495,641,103],{"href":104},[452,643,272],{"id":644},"external-sources",[433,646,647,648,650],{},"Brings documents into the CMS automatically from SharePoint, OneDrive, Google Drive, an FTP\u002FSFTP server or your own REST or SOAP interface, and keeps them up to date. How to set up a source, what a sync does and how each system type is connected is explained in the ",[495,649,272],{"href":278}," section.",[539,652,653,654,656,657,659,660,497],{},"SharePoint, OneDrive and Google Drive are available from the ",[437,655,580],{}," plan, FTP\u002FSFTP and interfaces with ",[437,658,639],{}," – see ",[495,661,103],{"href":104},[452,663,665],{"id":664},"system-e-mails","System e-mails",[433,667,668],{},"Subject and text of the e-mails DDM sends – invitation, password reset, approvals, new versions, documents to customers.",[433,670,671,672,675,676,679],{},"Under ",[437,673,674],{},"Reply-to address",", enter where replies to these e-mails go, e.g. ",[479,677,678],{},"info@company.com",". Mail is always sent from the platform's address, under your organisation's name.",[433,681,682,683,686],{},"Every e-mail goes out in the language the recipient chose in their account. If their language is not known – for an invitation, say, or for someone who never chose one –, the ",[437,684,685],{},"Fallback language"," applies. It is English by default.",[539,688,541,689,544,691,497],{},[437,690,485],{},[495,692,103],{"href":104},[694,695,697,702,724,728,741,756,760,775,779,785,788],"steps",{"level":696},"3",[698,699,701],"h3",{"id":700},"choose-an-e-mail","Choose an e-mail",[433,703,704,705,708,709,711,712,715,716,719,720,723],{},"The list on the left (",[437,706,707],{},"Notifications",") shows every e-mail with a sentence on who receives it. On a phone, tap an e-mail to open it, and ← ",[437,710,707],{}," to return to the list. On the right, ",[437,713,714],{},"Your own template"," or ",[437,717,718],{},"Built-in text"," tells you whether you have changed the text in the open language yet. The ",[437,721,722],{},"Sending on"," switch turns an e-mail off completely – in every language.",[698,725,727],{"id":726},"choose-a-language","Choose a language",[433,729,730,731,715,734,737,738,497],{},"Each e-mail has a text per language. Choose ",[437,732,733],{},"Deutsch",[437,735,736],{},"English"," at the top; a dot on the button shows that the language has a text of your own. For a language without one, DDM sends its built-in text in that language. While your changes are unsaved, you cannot switch language – ",[437,739,740],{},"Save or discard first",[433,742,743,744,747,748,751,752,497],{},"If the ",[495,745,93],{"href":746},"#ai-assistant"," is set up, ",[437,749,750],{},"Translate from … with AI"," translates the other language's text – your own or the built-in one – into the open language. The result is a draft: check it and save. Placeholders are kept; DDM refuses a translation that loses one. The cost counts toward the assistant's spending limit, like the ",[495,753,755],{"href":754},"\u002Fen\u002Fcms\u002Fmarkets-and-translations#or-have-them-suggested","title suggestions",[698,757,759],{"id":758},"write-subject-and-text","Write subject and text",[433,761,762,763,766,767,770,771,774],{},"You write plain text, without formatting. Values such as the recipient's name go in with the buttons under ",[437,764,765],{},"Insert a placeholder",", where the cursor is – in the text they read ",[479,768,769],{},"{{ name }}",", ",[479,772,773],{},"{{ document }}"," and so on. Which ones there are depends on the e-mail.",[698,776,778],{"id":777},"check-the-preview","Check the preview",[433,780,781,784],{},[437,782,783],{},"Preview"," shows the e-mail as it arrives – in the open language, with sample values for the placeholders and your organisation's name. It changes as you type.",[698,786,449],{"id":787},"save",[433,789,790,792,793,796],{},[437,791,449],{}," keeps subject, text and switch. ",[437,794,795],{},"Reset"," deletes your version in the open language, and the built-in text applies there again; the other language stays as it is.",[433,798,799],{},[800,801],"img",{"alt":802,"src":803},"System e-mails with the preview","\u002Fscreens\u002Fen\u002Fdocs-cms-settings-mails.webp",[433,805,806],{},[800,807],{"alt":808,"src":809},"An e-mail's languages and the fallback language","\u002Fscreens\u002Fen\u002Fdocs-cms-mails-languages.webp",[433,811,812],{},"DDM sends every e-mail in the DDM's look: your organisation and the subject as the headline at the top, your text below – links in it are clickable. A mail program that shows no HTML gets the same text without the design.",[539,814,815,816,819],{},"Invitation, password reset and documents to customers carry a ",[437,817,818],{},"security link",". DDM adds it below your text itself – as a button, and below that as an address to copy. It can be neither moved nor rewritten, and there is no placeholder for it.",[433,821,822,823,826,827,830,831,834],{},"The invitation points new users to the first steps in this help with ",[479,824,825],{},"{{ docs }}",", in their language, and with ",[479,828,829],{},"{{ app }}"," to the page they download the apps from. Someone invited as an administrator or owner also gets, with ",[479,832,833],{},"{{ cms }}",", a paragraph with the CMS's address; for members it stays empty and is left out. You can use the placeholders in your own text as well.",[452,836,838],{"id":837},"branding","Branding",[433,840,841],{},"Your colour and your logo instead of the DDM blue and the DDM mark – in the app, the system e-mails and the page your customers open from a sent link. The CMS itself stays in DDM blue.",[503,843,844,862],{},[506,845,846,849,850,853,854,857,858,861],{},[437,847,848],{},"Colour"," – as a hex value, e.g. ",[479,851,852],{},"#e30613",". Buttons carry white text; DDM does not accept a colour it would be unreadable on, and the screen points it out when the contrast is tight. ",[437,855,856],{},"Save colour"," applies it, ",[437,859,860],{},"Back to DDM blue"," takes it back.",[506,863,864,867],{},[437,865,866],{},"Logo"," – PNG, JPEG, WebP or SVG. It replaces the square DDM mark; \"DDM\" and your organisation's name stay beside it. A square logo with a transparent background works best – it is placed on a white tile. An SVG is turned into a picture as it is uploaded.",[433,869,870,871,873,874,497],{},"The ",[437,872,783],{}," shows your logo and colour as they appear in the app. How an e-mail looks with them is shown under ",[495,875,665],{"href":876},"#system-e-mails",[433,878,879],{},[800,880],{"alt":881,"src":882},"Branding with colour, logo and preview","\u002Fscreens\u002Fen\u002Fdocs-cms-settings-branding.webp",[539,884,541,885,544,887,889],{},[437,886,580],{},[495,888,103],{"href":104},". On a smaller plan, colour and logo stay stored, but everything appears in DDM blue again.",[452,891,93],{"id":892},"ai-assistant",[433,894,895,896,899,900,497],{},"Provider, model, API key and spending limits – see ",[495,897,93],{"href":898},"\u002Fen\u002Fcms\u002Fassistant#setting-up",". Which functions use AI and which data goes to the provider: ",[495,901,21],{"href":22},[539,903,541,904,544,906,497],{},[437,905,580],{},[495,907,103],{"href":104},[452,909,911],{"id":910},"ai-apps","AI apps",[433,913,914,917,918,659,921,462,924,497],{},[437,915,916],{},"Enable MCP server"," lets the people in your organisation use DDM from Claude, ChatGPT, Cursor and other AI apps. Below it are the server's address and the ",[437,919,920],{},"Connected AI apps",[495,922,923],{"href":250},"MCP server › Setup",[495,925,267],{"href":268},[539,927,541,928,544,930,497],{},[437,929,580],{},[495,931,103],{"href":104},[452,933,935],{"id":934},"usage-statistics","Usage statistics",[433,937,938,941,942,945],{},[437,939,940],{},"Count usage"," switches on the statistics. The legal basis and retention period are also here; with ",[437,943,944],{},"Delete collected data"," you remove everything that has been counted.",{"title":947,"searchDepth":948,"depth":948,"links":949},"",2,[950,951,952,953,954,955,956,957,965,966,967,968],{"id":454,"depth":948,"text":455},{"id":500,"depth":948,"text":501},{"id":530,"depth":948,"text":531},{"id":549,"depth":948,"text":550},{"id":585,"depth":948,"text":586},{"id":617,"depth":948,"text":199},{"id":644,"depth":948,"text":272},{"id":664,"depth":948,"text":665,"children":958},[959,961,962,963,964],{"id":700,"depth":960,"text":701},3,{"id":726,"depth":960,"text":727},{"id":758,"depth":960,"text":759},{"id":777,"depth":960,"text":778},{"id":787,"depth":960,"text":449},{"id":837,"depth":948,"text":838},{"id":892,"depth":948,"text":93},{"id":910,"depth":948,"text":911},{"id":934,"depth":948,"text":935},"What administrators set under Settings.","md",null,{},{"icon":101},{"title":98,"description":969},"QigY9SdW_dg8vRMsDJxfokDWgkGa8DcyXIMLsPu1EjQ",[977,979],{"title":93,"path":94,"stem":95,"description":978,"icon":96,"children":-1},"Ask the documents questions – with sources.",{"title":103,"path":104,"stem":105,"description":980,"icon":106,"children":-1},"What the Free, Basis, Professional and Enterprise plans include – and what happens when a limit is reached.",1793617717502]