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The AI usually calls it first",[518,527,528],{},"–",[500,530,531,535,538],{},[518,532,533],{},[481,534,483],{},[518,536,537],{},"The category tree you see, with the number of documents in each category",[518,539,528],{},[500,541,542,547,550],{},[518,543,544],{},[481,545,546],{},"list_documents",[518,548,549],{},"The documents directly in a category, and its subcategories",[518,551,552],{},"Category; optionally only highlighted ones",[500,554,555,559,562],{},[518,556,557],{},[481,558,487],{},[518,560,561],{},"Full-text search in title and content – or in titles only. Up to 100 hits with category, latest version and file type. German compound words are also found by their parts",[518,563,564,565,568,569,572],{},"Search term (at least two characters); optionally titles only, only certain file types (e.g. ",[481,566,567],{},"pdf",", ",[481,570,571],{},"docx","), only highlighted ones, only in certain categories",[500,574,575,580,583],{},[518,576,577],{},[481,578,579],{},"get_document",[518,581,582],{},"A document's details: title, file, status, current version, category, link – and where you last were while reading",[518,584,585],{},"Document",[500,587,588,593,596],{},[518,589,590],{},[481,591,592],{},"get_document_text",[518,594,595],{},"The text of the current version, as DDM read it for the search (PDF, Office, text). Long documents come in parts – 40,000 characters by default, at most 200,000 per call; the AI then reads on",[518,597,598],{},"Document; optionally from which character and how many",[500,600,601,606,613],{},[518,602,603],{},[481,604,605],{},"list_new",[518,607,608,609,612],{},"The most recently uploaded or newly versioned documents – what ",[437,610,611],{},"New"," shows in the app",[518,614,528],{},[500,616,617,622,625],{},[518,618,619],{},[481,620,621],{},"list_highlights",[518,623,624],{},"The organisation's highlighted documents",[518,626,528],{},[500,628,629,634,637],{},[518,630,631],{},[481,632,633],{},"list_favorites",[518,635,636],{},"Your favourites: your folders and the documents, notes and annotated copies in them",[518,638,528],{},[500,640,641,646,649],{},[518,642,643],{},[481,644,645],{},"list_recent",[518,647,648],{},"The documents you opened most recently, with the page you were on",[518,650,528],{},[500,652,653,658,661],{},[518,654,655],{},[481,656,657],{},"list_appointments",[518,659,660],{},"Your appointments in a period from your connected calendars, with the linked documents",[518,662,663],{},"From, to",[500,665,666,671,674],{},[518,667,668],{},[481,669,670],{},"list_markets",[518,672,673],{},"The organisation's markets (countries, languages)",[518,675,528],{},[500,677,678,683,686],{},[518,679,680],{},[481,681,682],{},"list_notes",[518,684,685],{},"Your notes – as a tree of their titles",[518,687,528],{},[500,689,690,695,698],{},[518,691,692],{},[481,693,694],{},"list_pending_approvals",[518,696,697],{},"Documents waiting for your approval, and the ones you submitted that are still running – with workflow, step, who is being waited for, and deadline",[518,699,528],{},[500,701,702,707,710],{},[518,703,704],{},[481,705,706],{},"get_action_status",[518,708,709],{},"Whether a suggested change was carried out, rejected, is still pending or has expired. Without details: your latest suggestions",[518,711,712],{},"optionally the action",[489,714,716],{"id":715},"reading-for-administrators","Reading – for administrators",[494,718,719,729],{},[497,720,721],{},[500,722,723,725,727],{},[503,724,505],{},[503,726,508],{},[503,728,511],{},[513,730,731,744,757,769,782,794,807,819,832,845],{},[500,732,733,738,741],{},[518,734,735],{},[481,736,737],{},"list_users",[518,739,740],{},"The organisation's people, 25 per page, with role, status, groups and how they sign in; open invitations first",[518,742,743],{},"optionally name or email, status (all, active, blocked, invited), page",[500,745,746,751,754],{},[518,747,748],{},[481,749,750],{},"get_user",[518,752,753],{},"One person: role, status, groups – and every category they reach, with level and the group it comes through",[518,755,756],{},"Person",[500,758,759,764,767],{},[518,760,761],{},[481,762,763],{},"list_groups",[518,765,766],{},"The groups with number of members and origin (DDM, directory service, single sign-on)",[518,768,528],{},[500,770,771,776,779],{},[518,772,773],{},[481,774,775],{},"get_group_members",[518,777,778],{},"The members of a group",[518,780,781],{},"Group",[500,783,784,789,792],{},[518,785,786],{},[481,787,788],{},"get_group_permissions",[518,790,791],{},"Every category a group reaches, with level (Read, Full, None) – and whether it is set there or inherited",[518,793,781],{},[500,795,796,801,804],{},[518,797,798],{},[481,799,800],{},"get_category_permissions",[518,802,803],{},"The groups and people with access to a category, their level and where it is inherited from. Needs full access to the category",[518,805,806],{},"Category",[500,808,809,814,817],{},[518,810,811],{},[481,812,813],{},"get_document_permissions",[518,815,816],{},"Who reaches a document: the access from its categories, its own exceptions and how many people that is in total. Needs full access to the document",[518,818,585],{},[500,820,821,826,829],{},[518,822,823],{},[481,824,825],{},"explain_access",[518,827,828],{},"Whether a person reaches a document or a category – through which group and category – or why not",[518,830,831],{},"Person; document or category",[500,833,834,839,842],{},[518,835,836],{},[481,837,838],{},"get_audit_log",[518,840,841],{},"The audit log, newest first, 50 per page: who did what, with what, when",[518,843,844],{},"optionally the object's name, a specific action, page",[500,846,847,852,855],{},[518,848,849],{},[481,850,851],{},"get_usage",[518,853,854],{},"The app's usage in a period: opens, downloads, searches (including unsuccessful ones), active readers, the most used documents and categories, documents never opened",[518,856,857],{},"Period: 7, 30 (default), 90 or 365 days",[489,859,861],{"id":860},"changing-with-your-approval","Changing – with your approval",[433,863,864,865,867],{},"Each of these tools first shows a preview and only changes something after your approval – see ",[471,866,263],{"href":264},". On approval, DDM checks your permissions again.",[494,869,870,884],{},[497,871,872],{},[500,873,874,876,879,881],{},[503,875,505],{},[503,877,878],{},"What it suggests",[503,880,511],{},[503,882,883],{},"Who",[513,885,886,901,915,931,947,968,988,1003,1022,1044,1063,1086,1102,1118,1132,1161],{},[500,887,888,893,896,898],{},[518,889,890],{},[481,891,892],{},"add_favorite",[518,894,895],{},"Add a document to your favourites",[518,897,585],{},[518,899,900],{},"everyone",[500,902,903,908,911,913],{},[518,904,905],{},[481,906,907],{},"remove_favorite",[518,909,910],{},"Remove a document from your favourites – from all folders",[518,912,585],{},[518,914,900],{},[500,916,917,922,925,928],{},[518,918,919],{},[481,920,921],{},"create_category",[518,923,924],{},"Create a new category. It inherits the permissions of the category above",[518,926,927],{},"Name; category above (if missing: top level)",[518,929,930],{},"full access to the category above; top level only administrators",[500,932,933,938,941,944],{},[518,934,935],{},[481,936,937],{},"rename_category",[518,939,940],{},"Rename a category and\u002For move it under another – its documents and subcategories move with it",[518,942,943],{},"Category; new name and\u002For new category above",[518,945,946],{},"full access",[500,948,949,954,962,965],{},[518,950,951],{},[481,952,953],{},"prepare_upload",[518,955,956,957,961],{},"An upload link for a file on your computer – see ",[471,958,960],{"href":959},"#uploading-files","Uploading files",". Changes nothing by itself",[518,963,964],{},"File name with extension",[518,966,967],{},"everyone who may propose changes",[500,969,970,975,978,985],{},[518,971,972],{},[481,973,974],{},"upload_document",[518,976,977],{},"A file as a new document filed in categories, or as a new version of a document. If one of the categories already holds a document of the same name, the file becomes its new version. The preview shows the file, its size, the categories, the status after uploading and, for a new version, the version number before and after",[518,979,980,981,984],{},"The file (upload link, content or address); categories ",[437,982,983],{},"or"," document; optionally name and note",[518,986,987],{},"full access to the categories or the document",[500,989,990,995,998,1001],{},[518,991,992],{},[481,993,994],{},"update_document",[518,996,997],{},"Edit a document: name, categories, tags, highlighted, sharing allowed, archived or draft, excluded from retention. The preview shows only what changes – with new categories also how many people will see the document afterwards",[518,999,1000],{},"Document; only what should change. Categories as the complete new list, tags to add and remove",[518,1002,946],{},[500,1004,1005,1010,1017,1020],{},[518,1006,1007],{},[481,1008,1009],{},"delete_documents",[518,1011,1012,1013,1016],{},"Delete documents ",[437,1014,1015],{},"for good",", with every version – DDM has no trash. The preview names each document with its categories, the number of versions and the storage. Documents you may not change are skipped and named",[518,1018,1019],{},"up to 50 documents",[518,1021,946],{},[500,1023,1024,1029,1039,1042],{},[518,1025,1026],{},[481,1027,1028],{},"refile_documents",[518,1030,1031,1034,1035,1038],{},[437,1032,1033],{},"Move"," documents into a category (out of their current one) or file them there ",[437,1036,1037],{},"as well",". Who sees them then follows their categories",[518,1040,1041],{},"up to 50 documents; target category; move or as well",[518,1043,946],{},[500,1045,1046,1051,1058,1061],{},[518,1047,1048],{},[481,1049,1050],{},"set_highlight",[518,1052,1053,1054,1057],{},"Highlight documents – they appear in the app under ",[437,1055,1056],{},"Highlighted"," – or remove the highlight",[518,1059,1060],{},"up to 50 documents; on or off",[518,1062,946],{},[500,1064,1065,1070,1081,1084],{},[518,1066,1067],{},[481,1068,1069],{},"set_document_status",[518,1071,1072,1073,1076,1077,1080],{},"Archive documents, or bring archived ones back as drafts. ",[437,1074,1075],{},"Approved"," and ",[437,1078,1079],{},"In review"," are only set by the approval workflow. Documents you may not change are skipped",[518,1082,1083],{},"up to 50 documents; archived or draft",[518,1085,946],{},[500,1087,1088,1093,1096,1099],{},[518,1089,1090],{},[481,1091,1092],{},"decide_approval",[518,1094,1095],{},"Your decision on a document waiting for your approval: approve or reject",[518,1097,1098],{},"Document; decision; a comment when rejecting (required)",[518,1100,1101],{},"whoever may approve in this step",[500,1103,1104,1109,1112,1115],{},[518,1105,1106],{},[481,1107,1108],{},"add_group_member",[518,1110,1111],{},"Add a person to a group – they then see what the group sees",[518,1113,1114],{},"Group; person",[518,1116,1117],{},"administrators",[500,1119,1120,1125,1128,1130],{},[518,1121,1122],{},[481,1123,1124],{},"remove_group_member",[518,1126,1127],{},"Remove a person from a group – they lose what only this group gave them",[518,1129,1114],{},[518,1131,1117],{},[500,1133,1134,1139,1142,1159],{},[518,1135,1136],{},[481,1137,1138],{},"set_category_permissions",[518,1140,1141],{},"Change the access of groups or people to a category – and with it to everything below that inherits. Only the ones named change",[518,1143,1144,1145,568,1148,568,1151,1154,1155,1158],{},"Category; up to 50 changes, each a group or person with ",[437,1146,1147],{},"Read",[437,1149,1150],{},"Full",[437,1152,1153],{},"None"," (excluded, even if allowed further up) or ",[437,1156,1157],{},"Inherit"," (remove its own permission)",[518,1160,1117],{},[500,1162,1163,1168,1171,1174],{},[518,1164,1165],{},[481,1166,1167],{},"set_document_permissions",[518,1169,1170],{},"Exceptions on a document – access for groups or people beyond (or instead of) what its categories give",[518,1172,1173],{},"Document; up to 50 changes as above",[518,1175,1117],{},[489,1177,960],{"id":1178},"uploading-files",[433,1180,1181],{},"An AI app hands DDM a file in one of three ways. Whichever it is, the file waits in DDM until you approve or reject the upload – only then does it become a document, or is deleted.",[494,1183,1184,1200],{},[497,1185,1186],{},[500,1187,1188,1191,1194,1197],{},[503,1189,1190],{},"Way",[503,1192,1193],{},"For",[503,1195,1196],{},"Size",[503,1198,1199],{},"Which AI apps",[513,1201,1202,1221,1237],{},[500,1203,1204,1209,1215,1218],{},[518,1205,1206],{},[437,1207,1208],{},"Upload link",[518,1210,1211,1212,1214],{},"Files on your computer, large ones too. The AI gets a link with ",[481,1213,953],{}," and sends the file there itself",[518,1216,1217],{},"up to your plan's limit",[518,1219,1220],{},"Apps that reach your files and run commands: Claude Code, Cursor, VS Code",[500,1222,1223,1228,1231,1234],{},[518,1224,1225],{},[437,1226,1227],{},"Content",[518,1229,1230],{},"Files the AI made itself, such as a summary or a table",[518,1232,1233],{},"up to 10 MB",[518,1235,1236],{},"all",[500,1238,1239,1244,1247,1250],{},[518,1240,1241],{},[437,1242,1243],{},"Address",[518,1245,1246],{},"Files on the web. DDM downloads them itself",[518,1248,1249],{},"up to 100 MB",[518,1251,1236],{},[445,1253,1254,1257,1260],{},[448,1255,1256],{},"An upload link is good for one hour and one file.",[448,1258,1259],{},"A file that never becomes an AI action is deleted by DDM after 24 hours.",[448,1261,1262],{},"Your plan's storage and file size apply as for an upload in the CMS.",[1264,1265,1266],"note",{},"claude.ai and ChatGPT in the browser can't reach the files on your computer. Upload the file into the chat there – the AI can pass it on as content if it isn't too large – or file it in the CMS.",[489,1268,1270],{"id":1269},"prompts","Prompts",[433,1272,1273,1274,1276,1277,1280],{},"Some AI apps offer ready-made tasks from the server – so-called ",[437,1275,1269],{},", often behind ",[481,1278,1279],{},"\u002F"," or a plus symbol. A prompt is a prepared instruction to your AI; it then calls the right tools.",[494,1282,1283,1294],{},[497,1284,1285],{},[500,1286,1287,1290,1292],{},[503,1288,1289],{},"Prompt",[503,1291,508],{},[503,1293,511],{},[513,1295,1296,1309,1321],{},[500,1297,1298,1303,1306],{},[518,1299,1300],{},[481,1301,1302],{},"summarise_category",[518,1304,1305],{},"What is in a category: its documents, what each one is about, what is new",[518,1307,1308],{},"Name or path of the category, e.g. \"Sales › Price lists\"",[500,1310,1311,1316,1319],{},[518,1312,1313],{},[481,1314,1315],{},"weekly_digest",[518,1317,1318],{},"New and highlighted documents, approvals waiting for you, and your appointments for the next few days",[518,1320,528],{},[500,1322,1323,1328,1331],{},[518,1324,1325],{},[481,1326,1327],{},"who_can_see",[518,1329,1330],{},"Who reaches a document or a category – and why. For administrators only",[518,1332,1333],{},"Document or category, by name",[433,1335,1336,1337,473],{},"Examples of how to use tools and prompts day to day are under ",[471,1338,254],{"href":255},[489,1340,1342],{"id":1341},"technical-details","Technical details",[433,1344,1345],{},"For the IT team connecting an AI app:",[494,1347,1348,1356],{},[497,1349,1350],{},[500,1351,1352,1354],{},[503,1353],{},[503,1355],{},[513,1357,1358,1372,1380,1388,1415,1423],{},[500,1359,1360,1362],{},[518,1361,1243],{},[518,1363,1364,1367,1368,1371],{},[481,1365,1366],{},"https:\u002F\u002Fcms.documentdistributionmanager.com\u002Fmcp"," – or your own address with ",[481,1369,1370],{},"\u002Fmcp"," at the end",[500,1373,1374,1377],{},[518,1375,1376],{},"Transport",[518,1378,1379],{},"Streamable HTTP",[500,1381,1382,1385],{},[518,1383,1384],{},"Sign-in",[518,1386,1387],{},"OAuth 2.1 with DDM's sign-in; AI apps register themselves (Dynamic Client Registration or Client ID Metadata)",[500,1389,1390,1393],{},[518,1391,1392],{},"Permissions (scopes)",[518,1394,1395,1398,1399,1402,1403,568,1406,568,1409,568,1412],{},[481,1396,1397],{},"ddm:read"," – read; ",[481,1400,1401],{},"ddm:write"," – suggest changes. Plus ",[481,1404,1405],{},"openid",[481,1407,1408],{},"profile",[481,1410,1411],{},"email",[481,1413,1414],{},"offline_access",[500,1416,1417,1420],{},[518,1418,1419],{},"Access",[518,1421,1422],{},"Access tokens are valid for 15 minutes and renew as long as the connection exists",[500,1424,1425,1428],{},[518,1426,1427],{},"Organisation",[518,1429,1430],{},"A connection is for exactly one organisation",{"title":1432,"searchDepth":1433,"depth":1433,"links":1434},"",2,[1435,1436,1437,1438,1439,1440],{"id":491,"depth":1433,"text":492},{"id":715,"depth":1433,"text":716},{"id":860,"depth":1433,"text":861},{"id":1178,"depth":1433,"text":960},{"id":1269,"depth":1433,"text":1270},{"id":1341,"depth":1433,"text":1342},"Every tool of the MCP server – what it does, what it needs, who may use it – and the ready-made prompts.","md",null,{},{"icon":261},{"title":258,"description":1441},"rYpKP4sR9LfmvTl1Zz116CDNLWcNMX0tdY9YuuANxwk",[1449,1451],{"title":254,"path":255,"stem":256,"description":1450,"icon":111,"children":-1},"Examples of the MCP server for each role – what you ask the AI, which tools it uses for it and when you approve.",{"title":263,"path":264,"stem":265,"description":1452,"icon":76,"children":-1},"The AI changes nothing without you – every change first shows what it does and waits for your approval.",1793617720554]