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Just write in your AI app what you need, in your own words. The AI picks the tools itself; which ones is shown below each example. All tools in detail under ",[437,438,258],"a",{"href":259},".",[441,442,443],"tip",{},"The AI can combine answers from DDM with everything else it can do: draft texts, translate, compare, build tables. That is where the real value lies – \"Read the price sheet and turn it into an email to the customer\" works in one step.",[445,446,448],"h2",{"id":447},"for-readers-and-sales","For readers and sales",[433,450,451],{},"You look for documents, read them and prepare appointments. All you need is reading – none of this changes anything in DDM.",[453,454,455,468],"table",{},[456,457,458],"thead",{},[459,460,461,465],"tr",{},[462,463,464],"th",{},"You ask",[462,466,467],{},"The AI uses",[469,470,471,483,496,507,518,531,546,558,575],"tbody",{},[459,472,473,477],{},[474,475,476],"td",{},"\"Find the current price sheet for Austria.\"",[474,478,479],{},[480,481,482],"code",{},"search_documents",[459,484,485,488],{},[474,486,487],{},"\"Summarise the product brochure X for me in five points.\"",[474,489,490,492,493],{},[480,491,482],{},", ",[480,494,495],{},"get_document_text",[459,497,498,501],{},[474,499,500],{},"\"What do the warranty terms say about wear parts?\"",[474,502,503,492,505],{},[480,504,482],{},[480,506,495],{},[459,508,509,512],{},[474,510,511],{},"\"Compare the data sheets of model A and model B in a table.\"",[474,513,514,492,516],{},[480,515,482],{},[480,517,495],{},[459,519,520,523],{},[474,521,522],{},"\"What is new in DDM this week?\"",[474,524,525,492,528],{},[480,526,527],{},"list_new",[480,529,530],{},"list_highlights",[459,532,533,536],{},[474,534,535],{},"\"I have three customer meetings tomorrow – which documents are attached to them, and what should I read beforehand?\"",[474,537,538,492,541,492,544],{},[480,539,540],{},"list_appointments",[480,542,543],{},"get_document",[480,545,495],{},[459,547,548,551],{},[474,549,550],{},"\"Which documents did I have open last? Pick up the manual where I left off.\"",[474,552,553,492,556],{},[480,554,555],{},"list_recent",[480,557,495],{},[459,559,560,563],{},[474,561,562],{},"\"What is in the Training category?\"",[474,564,565,492,568,571,572],{},[480,566,567],{},"list_categories",[480,569,570],{},"list_documents"," – or the prompt ",[480,573,574],{},"summarise_category",[459,576,577,580],{},[474,578,579],{},"\"Turn the price sheet into a short email to a customer in Spain, in Spanish.\"",[474,581,582,492,584],{},[480,583,482],{},[480,585,495],{},[433,587,588,589,592],{},"For a weekly overview there is the ready-made prompt ",[480,590,591],{},"weekly_digest",": new and highlighted documents, open approvals and your next appointments.",[445,594,596],{"id":595},"for-editors-and-filing","For editors and filing",[433,598,599,600,604,605,439],{},"You look after categories and documents. For this, the connection must have allowed ",[601,602,603],"strong",{},"Change, with your approval",", and you need full access to the categories concerned. The AI shows every change as a preview first – see ",[437,606,263],{"href":264},[453,608,609,620],{},[456,610,611],{},[459,612,613,615,617],{},[462,614,464],{},[462,616,467],{},[462,618,619],{},"Approval",[469,621,622,637,651,665,678,692,708,722,739,752,765,778,792,806],{},[459,623,624,627,634],{},[474,625,626],{},"\"Create a category 'Trade fair 2027' under Sales.\"",[474,628,629,492,631],{},[480,630,567],{},[480,632,633],{},"create_category",[474,635,636],{},"yes",[459,638,639,642,649],{},[474,640,641],{},"\"Rename 'Prices old' to 'Prices 2025' and move it under Archive.\"",[474,643,644,492,646],{},[480,645,567],{},[480,647,648],{},"rename_category",[474,650,636],{},[459,652,653,656,663],{},[474,654,655],{},"\"Move all data sheets from 'Miscellaneous' to 'Technical › Data sheets'.\"",[474,657,658,492,660],{},[480,659,570],{},[480,661,662],{},"refile_documents",[474,664,636],{},[459,666,667,670,676],{},[474,668,669],{},"\"File the new price list under 'Dealers' as well.\"",[474,671,672,492,674],{},[480,673,482],{},[480,675,662],{},[474,677,636],{},[459,679,680,683,690],{},[474,681,682],{},"\"Archive all price sheets from 2024.\"",[474,684,685,492,687],{},[480,686,482],{},[480,688,689],{},"set_document_status",[474,691,636],{},[459,693,694,697,706],{},[474,695,696],{},"\"Highlight the three new brochures and remove the old highlights.\"",[474,698,699,492,701,492,703],{},[480,700,530],{},[480,702,527],{},[480,704,705],{},"set_highlight",[474,707,636],{},[459,709,710,713,720],{},[474,711,712],{},"\"Give the document 'scan_0042.pdf' a meaningful name based on its content.\"",[474,714,715,492,717],{},[480,716,495],{},[480,718,719],{},"update_document",[474,721,636],{},[459,723,724,727,737],{},[474,725,726],{},"\"Upload the new price list from my Downloads folder to 'Sales › Prices'.\"",[474,728,729,492,731,492,734],{},[480,730,567],{},[480,732,733],{},"prepare_upload",[480,735,736],{},"upload_document",[474,738,636],{},[459,740,741,744,750],{},[474,742,743],{},"\"Replace the data sheet X with the file at https:\u002F\u002F…\"",[474,745,746,492,748],{},[480,747,482],{},[480,749,736],{},[474,751,636],{},[459,753,754,757,763],{},[474,755,756],{},"\"Summarise the three offers and file the summary as a PDF under 'Offers'.\"",[474,758,759,492,761],{},[480,760,495],{},[480,762,736],{},[474,764,636],{},[459,766,767,770,776],{},[474,768,769],{},"\"Tag every price sheet in 'Prices' with '2027' and allow sharing.\"",[474,771,772,492,774],{},[480,773,570],{},[480,775,719],{},[474,777,636],{},[459,779,780,783,790],{},[474,781,782],{},"\"Delete all drafts from 2023 in 'Miscellaneous'.\"",[474,784,785,492,787],{},[480,786,570],{},[480,788,789],{},"delete_documents",[474,791,636],{},[459,793,794,797,803],{},[474,795,796],{},"\"Which documents in 'Technical' look out of date?\"",[474,798,799,492,801],{},[480,800,570],{},[480,802,495],{},[474,804,805],{},"no",[459,807,808,811,818],{},[474,809,810],{},"\"Add the manual to my favourites.\"",[474,812,813,492,815],{},[480,814,482],{},[480,816,817],{},"add_favorite",[474,819,636],{},[821,822,823,824,827],"note",{},"Several documents at once – up to 50 – come in ",[601,825,826],{},"one"," suggestion. So you approve once, not for every document.",[445,829,831],{"id":830},"for-approvers","For approvers",[433,833,834],{},"You make decisions in approval workflows. The AI helps you go through the pile and prepare the decision.",[453,836,837,847],{},[456,838,839],{},[459,840,841,843,845],{},[462,842,464],{},[462,844,467],{},[462,846,619],{},[469,848,849,861,874,886,898],{},[459,850,851,854,859],{},[474,852,853],{},"\"What is waiting for my approval, and by when?\"",[474,855,856],{},[480,857,858],{},"list_pending_approvals",[474,860,805],{},[459,862,863,866,872],{},[474,864,865],{},"\"Read the document waiting for me and tell me what has changed compared with the guidelines.\"",[474,867,868,492,870],{},[480,869,858],{},[480,871,495],{},[474,873,805],{},[459,875,876,879,884],{},[474,877,878],{},"\"Approve the data sheet.\"",[474,880,881],{},[480,882,883],{},"decide_approval",[474,885,636],{},[459,887,888,891,896],{},[474,889,890],{},"\"Reject the brochure – the prices on page 3 do not match the price list.\"",[474,892,893,895],{},[480,894,883],{}," (with comment)",[474,897,636],{},[459,899,900,903,907],{},[474,901,902],{},"\"How far along are the documents I submitted?\"",[474,904,905],{},[480,906,858],{},[474,908,805],{},[445,910,912],{"id":911},"for-administrators","For administrators",[433,914,915],{},"You manage people, groups and permissions. These tools are only given to people who are administrators in DDM.",[917,918,920],"h3",{"id":919},"understanding-permissions","Understanding permissions",[453,922,923,931],{},[456,924,925],{},[459,926,927,929],{},[462,928,464],{},[462,930,467],{},[469,932,933,948,961,974,986,998],{},[459,934,935,938],{},[474,936,937],{},"\"Why can't Anna Schmidt see the Austria price sheet?\"",[474,939,940,492,943,492,945],{},[480,941,942],{},"list_users",[480,944,482],{},[480,946,947],{},"explain_access",[459,949,950,953],{},[474,951,952],{},"\"Who can see the 'Board' category?\"",[474,954,955,571,958],{},[480,956,957],{},"get_category_permissions",[480,959,960],{},"who_can_see",[459,962,963,966],{},[474,964,965],{},"\"Which categories does the Field sales group reach, and with which level?\"",[474,967,968,492,971],{},[480,969,970],{},"list_groups",[480,972,973],{},"get_group_permissions",[459,975,976,979],{},[474,977,978],{},"\"What may John Smith see, and through which group?\"",[474,980,981,492,983],{},[480,982,942],{},[480,984,985],{},"get_user",[459,987,988,991],{},[474,989,990],{},"\"Who is in the Dealers group?\"",[474,992,993,492,995],{},[480,994,970],{},[480,996,997],{},"get_group_members",[459,999,1000,1003],{},[474,1001,1002],{},"\"Which invitations are still open?\"",[474,1004,1005],{},[480,1006,942],{},[917,1008,1010],{"id":1009},"analysing","Analysing",[453,1012,1013,1021],{},[456,1014,1015],{},[459,1016,1017,1019],{},[462,1018,464],{},[462,1020,467],{},[469,1022,1023,1033,1042,1052,1061],{},[459,1024,1025,1028],{},[474,1026,1027],{},"\"Who deleted or moved documents in 'Prices' last week?\"",[474,1029,1030],{},[480,1031,1032],{},"get_audit_log",[459,1034,1035,1038],{},[474,1036,1037],{},"\"What have AI apps changed in the last few days?\"",[474,1039,1040],{},[480,1041,1032],{},[459,1043,1044,1047],{},[474,1045,1046],{},"\"Which documents are used most, and which are never opened?\"",[474,1048,1049],{},[480,1050,1051],{},"get_usage",[459,1053,1054,1057],{},[474,1055,1056],{},"\"What do people search for without finding anything?\"",[474,1058,1059],{},[480,1060,1051],{},[459,1062,1063,1066],{},[474,1064,1065],{},"\"Give me a monthly usage report as a table.\"",[474,1067,1068],{},[480,1069,1051],{},[917,1071,1073],{"id":1072},"changing-groups-and-permissions","Changing groups and permissions",[433,1075,1076],{},"Here too the AI only suggests; you approve every change.",[453,1078,1079,1087],{},[456,1080,1081],{},[459,1082,1083,1085],{},[462,1084,464],{},[462,1086,467],{},[469,1088,1089,1103,1115,1126],{},[459,1090,1091,1094],{},[474,1092,1093],{},"\"Add Anna Schmidt to the Field sales group.\"",[474,1095,1096,492,1098,492,1100],{},[480,1097,942],{},[480,1099,970],{},[480,1101,1102],{},"add_group_member",[459,1104,1105,1108],{},[474,1106,1107],{},"\"The Dealers group should no longer see 'Internal prices'.\"",[474,1109,1110,492,1112],{},[480,1111,957],{},[480,1113,1114],{},"set_category_permissions",[459,1116,1117,1120],{},[474,1118,1119],{},"\"Give the Marketing group full access to 'Campaigns'.\"",[474,1121,1122,492,1124],{},[480,1123,970],{},[480,1125,1114],{},[459,1127,1128,1131],{},[474,1129,1130],{},"\"This one document in 'Board' should also be readable by the management team.\"",[474,1132,1133,492,1136],{},[480,1134,1135],{},"get_document_permissions",[480,1137,1138],{},"set_document_permissions",[1140,1141,1142],"warning",{},"Check the preview carefully for permission changes: it shows which groups and people get which level. A change to a category affects everything below it that inherits.",[445,1144,1146],{"id":1145},"what-is-not-possible","What is not possible",[1148,1149,1150,1157,1163,1169],"ul",{},[1151,1152,1153,1156],"li",{},[601,1154,1155],{},"Starting approval workflows, maintaining markets or translations."," You do that in the CMS.",[1151,1158,1159,1162],{},[601,1160,1161],{},"Inviting or blocking people, or changing roles."," The AI can only add people to groups and remove them.",[1151,1164,1165,1168],{},[601,1166,1167],{},"Approving documents without you being asked."," Every change needs your approval – and only you give it, never the AI.",[1151,1170,1171,1174],{},[601,1172,1173],{},"Seeing more than you."," The AI works with your permissions.",{"title":1176,"searchDepth":1177,"depth":1177,"links":1178},"",2,[1179,1180,1181,1182,1188],{"id":447,"depth":1177,"text":448},{"id":595,"depth":1177,"text":596},{"id":830,"depth":1177,"text":831},{"id":911,"depth":1177,"text":912,"children":1183},[1184,1186,1187],{"id":919,"depth":1185,"text":920},3,{"id":1009,"depth":1185,"text":1010},{"id":1072,"depth":1185,"text":1073},{"id":1145,"depth":1177,"text":1146},"Examples of the MCP server for each role – what you ask the AI, which tools it uses for it and when you approve.","md",null,{},{"icon":111},{"title":254,"description":1189},"tLOXbUGGGpGM6wnhEaBdeC0h0robNjzHyuO4uU8uYI0",[1197,1199],{"title":249,"path":250,"stem":251,"description":1198,"icon":252,"children":-1},"Switch on the MCP server and connect an AI app – Claude, Claude Code, ChatGPT, Cursor, VS Code and others.",{"title":258,"path":259,"stem":260,"description":1200,"icon":261,"children":-1},"Every tool of the MCP server – what it does, what it needs, who may use it – and the ready-made prompts.",1793617720404]